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Legal Assistant (f/m/d), 60-80%

Date:  22-Mar-2023
Job ID:  7772
Company:  Alpiq AG
Location: 

Olten, CH

Contract Type:  Permanent
Job Type:  Part-time position
Job Level:  Experienced professionals
LinkedIn:  #LI-SFCH

In view of an upcoming retirement, we are looking for a legal assistant in Alpiq’s legal department.  If you enjoy varied activities and a good deal of autonomy, this may be your next challenge.  The legal assistant manages a range of administrative legal tasks for the Alpiq Group and supports the General Counsel and legal department on general administrative tasks.  The position reports directly to Alpiq’s General Counsel and is based in Olten, Switzerland. 


Your main responsibilities

  • Carrying out general administrative and organisational tasks to support the General Counsel and legal department, such as management of documents and files (hardcopy and digital), mail & couriers, expenses, organisation of meetings, trips and team events, support on PowerPoint presentations and other documents, maintenance of external counsel list, management of general queries, etc.
  • Management and support of legal library (books, periodicals and subscriptions)
  • Management and support for signatory powers, including preparation of Board of Directors minutes granting, amending or removing signatory powers, registrations with Commercial Register, maintenance of list of signatories, Signavio Process Management
  • Notarisation and legalisation (incl. Apostilles) of signatures and documents
  • Management of mandate agreements for Alpiq employees holding mandates in Alpiq legal entities
  • Support on Alpiq’s Legal Entity tool (shareholdings and office holders in Alpiq legal entities)
  • Management of legal department accounts payable, including invoice verification and uploading into invoicing tool

 

Your profile

  • Minimum of a commercial degree (or equivalent), paralegal qualification/course of advantage
  • Several years of professional experience in a similar function, preferably in a law firm or a legal department, ideally with experience in Switzerland and in an international environment 
  • Fluent in German and English, and ideally can also read and communicate in French
  • Very good computer skills (including Word/Excel/PowerPoint/Teams/SharePoint) 
  • Motivated, reliable, and a resilient person, and able to work autonomously 
  • Precise way of working, pleasant manners and enjoying working in a team
     

What is also important to us!

Diversity and inclusion
At Alpiq, we believe in the power of diverse teams. We pay great attention to keeping our recruiting process free of any discriminatory bias and we actively use diversity as a selection criteria, when personal and functional requirements are met. We always strive to create an inclusive company culture, and an example of this is, that we try to offer part-time solutions for candidates who match our requirements. Is that important to you and are you really keen on a role, that is only posted as full time? If yes, then please reach out to us and we will check if we can find a solution that works for both sides.

Attractive employment conditions
The energy business is a small and complex world and it’s important to us, to use contemporary and attractive employment conditions to attract the best talent. As a pan-European company, our conditions and benefits are adapted to the local markets. You can find more information about this on our career site. We are currently also reviewing our flexible working guidelines. If we meet in an interview, we will be more than happy to answer any questions you might have around this topic.

Data protection and process
At Alpiq, data protection is an important topic. Please pay close attention to the corresponding disclaimer, which appears in the online application form and explains in detail, what we do with your data. In regards to the recruiting process, we want to keep it as fair and transparent as possible. Even though we try to consider candidate needs individually, we are not always able to avoid standard communication, due to the high number of applications. Therefore, we kindly ask for your understanding. For more information about our recruiting process and some useful tips and tricks on how to apply, please follow this link.  

Are you ready to apply now? Need more information about Alpiq? Then follow this link to our homepage.
Moritz Nauer
Contact:  moritz.nauer@alpiq.com

 

  

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