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IT Project Portfolio Manager and Product Owner Portfolio & Project Management Tools (d/f/m), 80-100%

Date:  13 Jun 2024
Job ID:  8471
Company:  Alpiq AG

Olten, CH

Contract Type:  Permanent
Job Type:  Full-time position
Job Level:  Experienced professionals
LinkedIn:  #LI-SFCH

This varied role is located within the IT Project Portfolio & Project Management department, tasked with contributing to the Project Portfolio Management function and owning the PPM toolset as well as providing support and training material for PM tools for IT and Business. You will be accountable for the PPM & PM Toolset and that they meet internal and external stakeholder needs and strive to get to the next maturity level.   

This includes managing the relationship with the current PPM Tool vendor Keto as well as with internal user group members incl. the Atlassian Product Owner and Power BI report producers. You ensure best practices around tool-based Project Portfolio Management you will work closely with the Stakeholders following internal guidelines in Application and Change Management.  


Your main responsibilities: 

  • Consult, design, and provide the best tooling solution(s)/solution design to the Project Portfolio Management and PMO/PM to provide the necessary decision material for the Alpiq Portfolio Committee  
  • Responsible for the application lifecycle of the PPM tool (idea, concept, through to the configuration, testing, management / support of deployment, and if needed retirement of systems). 
  • Facilitate the PPM tool User group and managing the backlog, business and IT requirements and plan sprints and deployments together with the supplier and the stakeholders.  
  • Ensure that applications meet internal and external stakeholder needs, in terms of functionality, reliability, availability, maintainability, compliance, security, auditability and scalability. 
  • Provide or support requirements documentation, testing and consulting of the usage of all tools around Portfolio or Project Management (e.g. Keto, Jira, Confluence, Microsoft)  
  • Quality assurance of configured change or in case of interest, implement configuration changes of the PPM tool 
  • Learn & support administration / application engineering of Keto (low-code-tool)  
  • Maintain a strong relationship with the supplier and ensure their deliveries according to contracts. Support and contribution to the renewal of contracts in collaboration with Procurement.  
  • Stay up to date on new features available and use, introduce or offer them as useful. 
  • Ensure application documentation according to Alpiq guidelines incl. Release Notes, Manuals, up2date SLA and asset documentation in our CMDB.  
  • Ensure fit-for-purpose monitoring together with the supplier and support for reaching good data quality. 
  • Production and updating of Training Material and facilitate PMO in Training End Users. 
  • Consult Business & IT Users in usage of fit-for purpose tooling for Project Management  
  • Contribute to budgeting for the PPM/PM applications in the upcoming year incl. cost split between IT & Business 


Your profile: 

  • 5+ years of experience gained as an Application Manager with relevant experience in Project Portfolio Management and / or in a PMO and with PPM / PM tools. 
  • Minimum of a bachelor’s degree or an equivalent certification, preferably in a technical or engineering discipline  
  • Good Knowledge of PPM / PM processes is a must.  
  • PM /PPM certificates would be a big plus (minimum CAPM/IMPA Level D) 
  • Strong business and technical acumen, people management skills, results focused, well organized and a team player. 
  • Fluent in English; competency in German or French is advantageous. 
  • Excellent communication skills, both written and verbal 
Your benefits
  • Generous annual leave incl. bridge days and free working days between Christmas and New Year
  • Opportunity of 5 days flexible leave
  • Very good social benefits and excellent pension fund contributions, optional additional savings contribution (tax free)
  • Financial contribution to daycare center costs and voluntary family allowance
  • Free barista coffee and fruit
  • Various flexible work models
  • Financial and/or time support for further education
  • Complete benefits overview

What is also important to us:

Diversity and inclusion
At Alpiq, we believe in the power of diverse teams. We pay great attention to keeping our recruiting process free of any discriminatory bias and we actively use diversity as a selection criteria, when personal and functional requirements are met. We always strive to create an inclusive company culture, and an example of this is, that we try to offer part-time solutions for candidates who match our requirements. Is that important to you and are you really keen on a role, that is only posted as full time? If yes, then please reach out to us and we will check if we can find a solution that works for both sides.

Data protection
At Alpiq, data privacy is an important topic. Please therefore take note of the corresponding Privacy Notice that appears in the online application form and explains in detail the purpose for which we process your personal data. It is of great concern to us to inform you as transparently as possible and process your data only in a fair manner.

Application process
Even though we try to consider candidate needs individually, we are not always able to avoid standard communication, due to the high number of applications. Therefore, we kindly ask for your understanding. For more information about our recruiting process and some useful tips and tricks on how to apply, please follow this link.  

Are you ready to apply now? Need more information about Alpiq? Then follow this link to our homepage.

Federica Maraschio



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