IT Project Portfolio Manager and Product Owner Portfolio & Project Management Tools (d/f/m), 80-100%

This varied role is located within the IT Project Portfolio & Project Management department, tasked with contributing to the Project Portfolio Management function and owning the PPM toolset as well as providing support and training material for PM tools for IT and Business. You will be accountable for the PPM & PM Toolset and that they meet internal and external stakeholder needs and strive to get to the next maturity level.   

This includes managing the relationship with the current PPM Tool vendor Keto as well as with internal user group members incl. the Atlassian Product Owner and Power BI report producers. You ensure best practices around tool-based Project Portfolio Management you will work closely with the Stakeholders following internal guidelines in Application and Change Management.  

Your main responsibilities: 

• Consult, design, and provide the best tooling solution(s)/solution design to the Project Portfolio Management and PMO/PM to provide the necessary decision material for the Alpiq Portfolio Committee  
• Responsible for the application lifecycle of the PPM tool (idea, concept, through to the configuration, testing, management / support of deployment, and if needed retirement of systems). 
• Facilitate the PPM tool User group and managing the backlog, business and IT requirements and plan sprints and deployments together with the supplier and the stakeholders.  
• Ensure that applications meet internal and external stakeholder needs, in terms of functionality, reliability, availability, maintainability, compliance, security, auditability and scalability. 
• Provide or support requirements documentation, testing and consulting of the usage of all tools around Portfolio or Project Management (e.g. Keto, Jira, Confluence, Microsoft)  
• Quality assurance of configured change or in case of interest, implement configuration changes of the PPM tool 
• Learn & support administration / application engineering of Keto (low-code-tool)  
• Maintain a strong relationship with the supplier and ensure their deliveries according to contracts. Support and contribution to the renewal of contracts in collaboration with Procurement.  
• Stay up to date on new features available and use, introduce or offer them as useful. 
• Ensure application documentation according to Alpiq guidelines incl. Release Notes, Manuals, up2date SLA and asset documentation in our CMDB.  
• Ensure fit-for-purpose monitoring together with the supplier and support for reaching good data quality. 
• Production and updating of Training Material and facilitate PMO in Training End Users. 
• Consult Business & IT Users in usage of fit-for purpose tooling for Project Management  
• Contribute to budgeting for the PPM/PM applications in the upcoming year incl. cost split between IT & Business 

Your profile: 

• 5+ years of experience gained as an Application Manager with relevant experience in Project Portfolio Management and / or in a PMO and with PPM / PM tools. 
• Minimum of a bachelor’s degree or an equivalent certification, preferably in a technical or engineering discipline  
• Good Knowledge of PPM / PM processes is a must.  
• PM /PPM certificates would be a big plus (minimum CAPM/IMPA Level D) 
• Strong business and technical acumen, people management skills, results focused, well organized and a team player. 
• Fluent in English; competency in German or French is advantageous. 
• Excellent communication skills, both written and verbal